Beyond the standardization of billing and coding, the DSM provides a number of important benefits to both the therapist and the client. Standardization of diagnoses helps to ensure that clients receive appropriate, helpful treatment regardless of geographic location, social class or ability to pay. In contrast, manual accounting systems show evidence of having been changed. If you work in pencil, then erasures are obvious, and if you work in pen you must cross out old entries to make new ones. The difficulty of hiding changes makes it easier to tell when you have changed a manual accounting system and facilitates transparency.
Advantages of Manual Accounting. Data System Errors and File Corruption: Computer systems store data in ways that aren’t commonly understood by many users. Opening the wrong file with old data or encountering a data file with digital errors can ruin the validity of your current data. Manual systems use a single file, the ledger, for each account. An accounting system is an essential part of any business. In this lesson, learn about the advantages and disadvantages of a manual accounting system - one that is maintained by hand. May 03, 2009 a) speed - the response speed of the manual system is slow compared to the automated system and hence more accidents are prone to happen than in automated system. B) Inaccurate - the manual system is inaccurate as aresult of not following the instructions to details. C) Inadaptability - the manual safety sytem can not be programed to do many tasks a part from the one it is prescribed to.
Manual systems put pressure on people to be correct in all details of their work at all times, the problem being that people aren’t perfect, however much each of us wishes we were. With manual systems the level of service is dependent on individuals and this puts a requirement on management to run training continuously for staff to keep them motivated and to ensure they are following the correct procedures. It can be all to easy to accidentally switch details and end up with inconsistency in data entry or in hand written orders. This has the effect of not only causing problems with customer service but also making information unable be used for reporting or finding trends with data discovery. Reporting and checking that data is robust can be timely and expensive. This is often an area where significant money can be saved by automation.
It takes more effort and physical space to keep track of paper documents, to find information and to keep details secure. When mistakes are made or changes or corrections are needed, often a manual transaction must be completely redone rather than just updated. With manual or partially automated systems information often has to be written down and copied or entered more than once. Systemisation can reduce the amount of duplication of data entry.
Another impact of manual systems is on Customer service. Customer queries can be difficult to respond to as information is stored in different places and may even require that you find the right person before being able to respond. This is no good if they are out to lunch or only work part time.
Advantages Of Manual Accounting System
- Inconsistency in data entry, room for errors, miskeying information.
- Large ongoing staff training cost.
- System is dependent on good individuals.
- Reduction in sharing information and customer services.
- Time consuming and costly to produce reports.
- Lack of security.
- Duplication of data entry.
Advantages Of Manual Appointment Systems
Which raises the question if systemisation has such benefits, why aren’t all business running fully integrated systems. There is always the obvious balance of cost vs benefit, as an organisation grows and adds people and functions the benefits of systems increases. Often when an organisation is growing it’s the time that they need to put in a new system, however this is also the time that there is significant pressure on existing resources and it’s the hardest time to make a change.